Image of: male student in lecture

How and when to apply

If you’re a full-time student you can now apply online for academic year 2016/17.

Quick guides

We’ve produced quick guides about applying for student finance:

Student Finance Explained

Wondering what loans and grants you might be able to get from Student Finance Wales? We've put together a video to provide a quick and easy explanation.

The quickest and simplest way to apply is online.

There are 4 simple steps to applying online:

  1. register with us
  2. log into your student finance online account and submit your application
  3. provide us with any necessary evidence
  4. sign and return the Student Finance Online Declaration Form that we will send to you by post.

Register

To apply online you first need to register – this takes about 10 minutes. You can do this by following the 'create an account' link from the login page.

When you register you’ll be given a unique Customer Reference Number (CRN) – you must make sure you take a note of this as you’ll need it for the duration of your study. Your CRN will remain the same and in use until your loan is repaid in full or written off.

You’ll also be asked for an email address. We recommend you use your personal email address, not a university or college email address, as we may need to contact you outside of term-time. You can use your email address/CRN to log in and apply for support or check the progress of your application.

Benefits of the online application

The online application offers many benefits and you can do this without having to call us. You can:

  • submit an application for student finance
  • check when your next payment is due
  • update your bank details
  • check your correspondence
  • tell us about a change in your circumstances
  • check the progress of your application
  • update your personal details.

Paper applications

Although we recommend applying online, we still have paper applications available if you need one. If you require a paper application, contact us on 0300 200 4050.

Additional forms you may need for 2016/17

Identity evidence

You can confirm your identity by providing your passport number on your application. If you haven't included your passport details in your application you’ll need to send in a UK Passport Details Form. Don’t send your passport to us.

If you don’t have a valid passport, you’ll need to send in your Birth or Adoption Certificate instead. You also need to complete and return this form:

This form contains two separate declarations. The Applicant's Declaration of Identity must be signed by you, the student, to confirm your identity. The Identity Confirmation Form is to verify your identity and must be completed by a person of good standing in the community who has known you for at least two years.

Please note: this person must be currently in employment, and they must supply a phone number for their place of work.

Additional forms you may need for 2015/16

Identity evidence

You can confirm your identity by providing your passport number on your application. If you haven't included your passport details in your application you’ll need to send in a UK Passport Details Form. Don’t send your passport to us.

If you don’t have a valid passport, you’ll need to send in your Birth or Adoption Certificate instead. You also need to complete and return this form:

This form contains two separate declarations. The Applicant's Declaration of Identity must be signed by you, the student, to confirm your identity. The Identity Confirmation Form is to verify your identity and must be completed by a person of good standing in the community who has known you for at least two years.

Please note: this person must be currently in employment, and they must supply a phone number for their place of work.

Deadline dates

For student finance in academic year 2015/16 you should apply by paper as soon as possible if you haven’t already.

The deadline date for applying for student finance in academic year 2016/17 is 13 May 2016.

If you apply after this date you’re not guaranteed to have money paid into your bank account for the start of term so we recommend you apply as soon as possible if you haven’t already.

Final cut-off date for applications

You can apply up to 9 months after the start of your course. If you apply after this, then there’s no guarantee you’ll receive any funding.

Getting paid

You’ll receive your first instalment of your student loan or grant approx 3 - 5 working days after you register on your course as long as:

  • your university has confirmed that you’re in attendance
  • you’ve given us your valid UK bank account details
  • you’ve given us your National Insurance number and HMRC have validated it.

In some circumstances you may be paid more money than you’re entitled to. For example if you withdraw from your course you’ll be reassessed for the period you’ve attended. Any overpaid amount can’t be written off and will need to be repaid. We’ll contact you to arrange a suitable repayment plan.



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